School Secretary

Position Title: School Secretary

Immediate Supervisor: Principal

Education Required: High School Diploma or equivalent

Scope of Job:

The position of School Secretary is vital to the support of the overall ministry of St. James Lutheran School. The person in this position is often a front-line person when dealing with students, parents, staff and potential school families. 

The School Secretary will act as Administrative Assistant to the Principal and Early Childhood Director as well as assist teachers and staff. This is a full-time (35-40 hours/week), 10-month, non-exempt (hourly) position that reports directly to the Principal and Early Childhood Director.

Responsibilities:

1. Administrative Assistant:
   1. Help maintain clear and open communication between the Principal, Early Childhood Director, Pastors, Teachers and School Staff.
   2. Type correspondence and other necessary paperwork for Head Mistress, Early Childhood Director and other school staff.
   3. Coordinate field trips for teachers, including printing of permission slips.
   4. Acquire and assist substitutes.
   5. Prepare regular (typically weekly) school newsletters.
   6. Provide typing and copying services for administration or school staff when requested.
   7. Keep office stocked with necessary supplies and forms as needed and be responsible for office equipment supplies and maintenance.
   8. Assist in keeping the school filing systems up to date and organized.
   9. Offer suggestions for improving school procedures.
   10. Make preparations for and participate in school registration day.
   11. Promote a positive attitude about the school and its employees.
   12. Issue passes to students who are tardy or who have acceptable excuses from parents.
   13. Keep the office and reception areas neat and clean.
   14. Assist with mailings, clerical work, or projects that can be done at the reception desk.